Information retrieval :: Menu commands

 

 


Sources menu commands:

Add Directory

When this menu item is selected, a dialog box of choice of mailbox file directories is shown on the screen.

With the help of the built-in directories browser, select a directory, and in the input field "Group of sources" define the name to be associated with the selected directory - this name will be added to the general list of data sources. When you choose one of the created sources, the mail files which MailNavigator can read will be displayed in the directory associated with it i.e. all of them will be shown on the screen and available for any operation on them (reading, filtering, search...).

For example:

If you have Outlook Express installed, MailNavigator will be able to read the mail files created by this program if you do the following:

  1. Indicate to MailNavigator the directory in which Outlook Express keeps its mail files.
  2. Define a name with which the selected directory will be associated, for example, Outlook Express.

MailNavigator is designed to automatically scan the mailbox files of most popular mail and news clients. But if the directory with mailboxes from your favorite mail client isn't found automatically, you can add it with the help of the given menu.

Delete Directory

Deleting a data source and the directory containing mail files associated with it does not mean that the directory will be deleted from the disk. It only means that this directory will be eliminated from the list of search sources in the MailNavigator program.

Setup Directory

If you select this menu item a dialog box similar to the one for adding a directory appears on the screen. In this one, you can change the name of an existing group of data sources or the directory associated with the given group of sources.

For example: if you have changed the directory in which Outlook Express files are stored then it's necessary to adjust the corresponding group of sources in the MailNavigator program, by indicating a new path to the Outlook Express mail files.

Add Files

For the selected data source, mailbox files can be added to the list of already available files using the open file dialog box.

Delete Files

For the selected data source, mailbox files can be deleted from the list of files searchable in MailNavigator.

Load File

Loads a selected file indicated in the data sources, into the Messages navigator for review, search, and filtration etc..


Filters menu commands:

Newsgroups

Shows a list all previously used newsgroup filters.

Author, E-mail

Shows a list of all previously used filters on author and e-mail address.

Phone Number

Shows a list all previously used filters on phone number.

If the messages include telephone numbers, the filter on a telephone number allows you to find messages in which the indicated number occurs in the text. To find messages with the given number, enter the telephone number in the filter field as a string of digits without separators.

For example: the text line 1234 in the telephone number filter field will find messages in which a phone number is expressed as: 1-234, 12-34, 123-4, (123) 4 etc.

Contents of Messages

Shows a list of all previously used filters on message content. The body of the message or the subject should match this filter.

When the search is completed, all messages which match the filters you entered will be displayed as a browsable listing in the Messages navigator and the keywords of a filter in the retrieved messages will be highlighted in red.

Repeating Messages

Quite often a situation occurs where the mail archives contain several copies of the same message. Or it happens that different newsgroups loaded simultaneously for review each contain a copy of a message, which was dispatched to all these groups. Also, it happens that members of a network community regularly dispatch the same announcement to a commercial newsgroup. In all these cases, installing the above filter saves you from having to see and read several copies of the same message.

The operation of this command results in installing the flag "Use repeating message filter". On starting a search of mailbox files, this filter will allow only one copy of a message matching the filters to be outputted into the accumulation file, no matter how many copies of the message are encountered during the search.

If the flag "Include previously retrieved" is selected, information on messages retrieved as a result of a search will be written in a special file. When the next search is executed, the messages retrieved in the previous search will not be included in the report.

To clear a file of stored information from earlier retrieved recordings, use the corresponding button next to the repeating messages filter.

Clear All Filters

This command results in clearing all installed filters on the page: Information retrieval.


Request menu commands:

Clears

Clears all filters and reset search parameters.

Run Request

The program performs a search of all selected files of the current set of information sources matching the installed filters. When the search is completed, all messages which match the filters you entered will be displayed as a browsable listing in the Messages navigator and the keywords of a filter in the retrieved messages will be highlighted in red.

Break

Choosing this will stop the current search.



 
 

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MailNavigator

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